Career Discovery Day Total Hours: 103. Total Cost $3,090
Carerr Discovery Day Info 315
1. Define Event Schedule and Agenda (Taylor 6 Total Hours)
1.1. Identify key activities and session timing (2 Hours)
1.1.1. Develop a draft schedule and share for feedback (2 Hours)
1.1.1.1. Finalize the agenda, including keynote speech and workshops (2 Hours)
2. Book Campus Facilities (Malik 4 hours total)
2.1. Reserve venue space (2 hours)
2.1.1. Confirm availability of AV equipment (microphones, projectors) (2 hours)
3. Coordinate Workshops and Speakers (Yuna 7 Total Hours)
3.1. Identify workshop topics and target professionals (2 Hours)
3.1.1. Confirm 10 workshop leaders and topics (3 Hours)
3.1.1.1. Prepare and distribute session guidelines (2 Hours)
4. Confirm Logistics Support and Supplies (Malik 8 Total Hours)
4.1. Prepare attendee materials (welcome kits, brochures) (4 Hours)
4.1.1. Plan signage for navigation (4 Hours)
5. Develop Marketing Plan (Yuna 6 Total Hours)
5.1. Define target audience (students, alumni, professionals) (3hours)
5.1.1. Create a timeline of marketing activities (3 hours)
6. Create Promotional Materials (Yuna 10 total hours)
6.1. Design flyers and posters (4 Hours)
6.1.1. Draft email templates and social media posts (2 hours)
6.1.1.1. Develop a website or event registration page (4 Hours)
7. Alumni Outreach (Yuna 12 Total Hour)
7.1. Send personalized invitations to alumni (4 Hour)
7.1.1. Confirm attendance and workshop roles (4 Hours)
7.1.1.1. Confirm attendance and workshop roles (4 Hour)
8. Professional Outreach (Yuna 6 Total Hours)
8.1. Contact local professionals for participation (4 Hours)
8.1.1. Coordinate panel discussions or keynote speeches (2 Hours)
9. Identify Necessary Materials (Malik 6 Total Hours)
9.1. List required equipment (tables, chairs, laptops) (3 Hours)
9.1.1. Prepare handouts and printed schedules (3 Hours)
10. Event Setup (Malik 12 Total Hours)
10.1. Registration and Check-In (4 Hours)
10.1.1. Arrange Workshop Areas (6 Hours)
10.1.1.1. Display Booths and Resources (2 Hours)
11. Event Evaluation (Taylor 6 Total Hours)
11.1. Collect Feedback (Distribute post-event surveys (target: 85% positive responses Include questions on session quality, logistics, and overall satisfaction) (3 Hours)
11.1.1. Analyze Results (Summarize survey data into actionable insights Identify areas for improvement) (3 Hours)
12. Budget Management (Amir 10 Total Hours)
12.1. Develop a detailed budget breakdown (2 Hour)
12.1.1. Monitor and adjust the budget throughout the project (4 Hours)
12.1.1.1. Reconcile expense post-event (4 Hours)
13. Risk Managment (Amir 10 Total Hours)
13.1. Assess attnedance risks (3 Hours)
13.1.1. Develop Contingency plans for weather ( 3 Hours)
13.1.1.1. Conduct regular financial and risk checks (4 Hours)